Using Business Importer, you can easily and fast import Deposits into QuickBooks Online.
How to import Deposits into QuickBooks Online: 5 steps
To import Deposits into QuickBooks Online (QBO), please, follow 5 simple steps:
1. Sign in to Business Importer and connect it to QuickBooks.
2. Go to Import tab. Upload your Excel file or paste the DropBox or Google.Drive link. Click on the Next button.
*Important Notes for your Deposit spreadsheets:
Deposit: Account – the name of Bank Account to which deposit is transferred.
CashBack: Account – the name of Credit Card Account.
Deposit: Entity – Name of the Customer or Job.
Txn status – Use these values: Draft, Overdue, Pending, Payable, Paid, Trash, and Unpaid.
Global Tax Calculation – Supported Values: TaxExcluded, TaxInclusive, and NotApplicable. For Non-US only.
Currency – use international values: USD, AUD, EUR, CAD, etc.
3. Choose the list in your Excel, which contains Deposits you want to import into QuickBooks Online. Click on the Next button.
4. Select Company (you want to import to) and Entity (Deposits), and connect Provider’s labels to Your Labels. Press the Next button.
5. Review if the information is entered correctly and click on the Next button.
Your import is in process. Don’t wait until it’s done – you will be notified by e-mail.
See your Bank Deposit import result in your e-mail or in Scheduled import tab.
How-to Guide – How to import Deposits to QuickBooks online
Here is a small How-to guide that will help you to prepare your Excel properly and create correct mapping:
|QuickBooks Field||Business Importer Name||Description||Example|
|TxnDate||Deposit date||The date entered by the user when this transaction occurred. Default date format is dd-MM-yyyy. You can change it on Settings page.||09/20/2015|
|PrivateNote||Private note||User entered, organization-private note about the transaction.|
|TotalAmt||Total amount||Indicates the total amount of the transaction. This includes the total of all the charges, allowances, and taxes.||1342.50|
|DepositToAccountRef||Deposit to Account||Identifies the asset account to be used for this deposit. Please, provide only its name or number.||Checking|
|DocNumber||Reference number||Reference number for the transaction.||Checking|
|GlobalTaxCalculation||Global Tax Calculation||Method in which tax is applied. Allowed values are: TaxExcluded, TaxInclusive, and NotApplicable||TaxExcluded|
|Line.Amount||Line: Amount||The amount of the line item.||1352.46|
|Line.LinkedTxn.TxnId||Line: Txn ID||Transaction Id of the related transaction.||13|
|Line: Txn type||Line: Txn type||Transaction type of the related transaction. Values: APCreditCard, ARRefundCreditCard, Bill, BillPaymentCheck, BuildAssembly, CarryOver, CashPurchase, Charge, Check, CreditMemo, Deposit, EFPLiabilityCheck, EFTBillPayment, EFTRefund, Estimate, InventoryAdjustment, InventoryTransfer, Invoice, ItemReceipt, JournalEntry, LiabilityAdjustment, Paycheck, PayrollLiabilityCheck, Purchase, PurchaseOrder, PriorPayment, ReceivePayment, RefundCheck, RefundReceipt, SalesOrder, SalesReceipt, SalesTaxPaymentCheck, Transfer, TimeActivity, VendorCredit, YTDAdjustment.||Bill|
|Line.Description||Line: Description||Free form text description of the line item that appears in the printed record.|
|Line.DepositLineDetail.Entity||Deposit: Entity||Information about the Customer or Job associated with the deposit. Please, provide only its name.||Cool Cars|
|Line.DepositLineDetail.AccountRef||Deposit: Account||Name of the account from which the deposit is transferred. Please, provide only its name or number.||Automobile|
|Line.DepositLineDetail.PaymentMethodRef||Deposit: Payment method||Name of the PaymentMethod for the deposit. Please, provide only its name.|
|Line.DepositLineDetail.CheckNum||Deposit: Check number||Check number for the desposit.|
|Line.DepositLineDetail.TxnType||Deposit: Txn type||Type of the payment transaction. For information purposes only. Values: APCreditCard, ARRefundCreditCard, Bill, BillPaymentCheck, BuildAssembly, CarryOver, CashPurchase, Charge, Check, CreditMemo, Deposit, EFPLiabilityCheck, EFTBillPayment, EFTRefund, Estimate, InventoryAdjustment, InventoryTransfer, Invoice, ItemReceipt, JournalEntry, LiabilityAdjustment, Paycheck, PayrollLiabilityCheck, Purchase, PurchaseOrder, PriorPayment, ReceivePayment, RefundCheck, RefundReceipt, SalesOrder, SalesReceipt, SalesTaxPaymentCheck, Transfer, TimeActivity, VendorCredit, YTDAdjustment.||Bill|
|TxnStatus||Txn status||Status of the transaction. Valid values include:
Draft, Overdue, Pending, Payable, Paid, Trash, and Unpaid.
|CashBack||CashBack: Account||The asset account (bank acount) to be use for this cash back transaction. Please, provide only its name or number.||BF Bank|
|CashBack: Amount||Amount of the cash back transaction.||1000.99|
|CashBack: Memo||Memo associated with this cash back transaction.|
|TxnSource||Txn source||Used internally to specify originating source of a credit card transaction.|
|CurrencyRef||Currency||Values: USD, AUD, EUR, CAD, etc.||EUR|
|ExchangeRate||Exchange Rate||Specify it in case Transfer is done not in your home currency. Decimal like 1.23||1.7|
|TransactionLocationType||Txn location||For France locales, only. The account location. Valid values include: WithinFrance, FranceOverseas,
OutsideFranceWithEU, OutsideEU. Default is WithinFrance.
|DepartmentRef||Location||Location of the transaction, as defined using location tracking in QuickBooks Online. An identifying
name for the entity instance. This is derived from the instance using the field that holds the common
name of that instance. For example, references for Customer use the DisplayName field to populate this
Check out the Deposit import results
There are 5 types of import results.
Errors in the Deposits import
The most common errors and the ways to solve them.
There are 5 the most common errors made by our clients when they import Deposits into QuickBooks online. To prevent this happening, we have reviewed all of them and given solutions below.
|Problem||Error occurs||Solution||Correct example|
|Wrong date format is used.||WARNING Error parsing date 01-14-2015: Expected format currently MM/dd/yyyy, but you can change it on your profile page.||Change date format to MM/dd/yyyy.||01/14/2015|
|Wrong accounts for your Bank Deposit Transaction.||ERROR Deposit Checking: Business Validation Error: You can’t use the same account to deposit to and cash back.||Please, use the following account types:
For CashBack: Account field – Credit Card account;
For Deposit to Account – Bank account.
|Wrong CashBack account.||ERROR Deposit Checking: Business Validation Error: The cash back amount must be a balance sheet account..||Please provide for CashBack: Account field – Credit Card account.||Balance sheet
|Wrong Reference number||ERROR Deposit Checking: Invalid account type: You need to select a different type of account for this transaction.||Please, provide correct Reference number.||20|
|Invalid Currency code||ERROR Deposit 20: Invalid or Unsupported currency type supplied. Supplied value:US.||Specify Currency code (CurrencyRef) . Choose letters according to ISO 4217. For example, USD, EUR, CAD, GBP.||USD|